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The secret of time management efficiency

You can not expect that many management practices are wasting time again for your time . When lists of things to do , schedule jobs , arrange appointments … , likely you are wasting most of their time .

According to Pareto’s law , also known as the 80/20 rule , in most cases, 80 % to 20% the result is due to the cause . This rule is named after the Italian economist Pareto Vilffredo , who observed 80% of the land in Italy was owned by 20 % of the population . This is also a common rule in business, for example 80% of revenue comes from 20 % of the customers .

One other popular example for this rule is in the sales group , 80 % of sales generated 20% of Group sales staff . In addition, there are dozens of other examples that you might encounter in everyday life , from the distribution of wealth to the damage from the disaster .

Think back on the table list of “to-do”

Many time management begins with the tabulated list of “things to do”, however, many lists tend to equate efforts to solve 20% of the jobs created with efficiency as high as 80 % of jobs are not created much impact. Simply list out the things that should make you take a long time for the job does not really create highly effective.

Even if you prioritize the tasks according to level of importance, not necessarily you will manage time effectively. Many important work takes up too much of your time and effort that, ultimately, they are not worth the time you spend on it.

Here is how The law of Pareto can help you manage your time more effectively.

Ranking work order under the Pareto rule:


When drawing up the list of work to be done , you prioritize tasks according to level of effort devoted to it ( from 1 to 10 , with 1 being the least effort should be spent ) and efficiency expected gain ( from 1 to 10 , with 10 being the highest efficiency ) .
After 2 sequence : ( 1 ) the level of effort involved , and ( 2 ) the expected effect of the work , you get the energy divided by the expected results to get the order of priority implementation the job. Let’s do the job with the lowest priority order first . Example:
• Job 1: Written report of the meeting.
Effort = 10, Efficiency = 2, Order of priority = 5
• Job 2: Prepare a presentation for the marketing department
Effort = 4, Efficiency = 4, Order of priority = 1
• Job 3: Call customers to reference information
Effort = 1, Efficiency = 10, Order of priority = 0.1
Now you can see the priority of work to be done. You perform the first 3, then to work 2 jobs and finally 1.
This simple way of ensuring 20% ​​of your efforts for the important work priority will always be done in advance. For 80% of the work does not really create efficient backward will be the order of priority.
This sounds quite simple, even simplistic. However, I can tell you that from my own experience, there is not any method to bring highly effective for my job and how to prioritize tasks.

 

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